Free templates for landlords
UrusPro's free templates are ready-to-use documents for room and house landlords in Malaysia: house rules, notice to quit, deposit refund statement, rent receipt and rent payment reminder. Each one is in Malay and English, can be copied or printed, and is taken from the wording UrusPro itself uses.
Which template do you need?
House rules for rentals
17 rules for rented rooms and shared houses, ready to attach.
Notice to quit
A formal letter covering move-out date, key return and unit inspection.
Deposit refund letter
Deposit held, each deduction and the balance refunded.
Rent receipt
Receipt number, rent month, amount and payment method on one page.
Rent payment reminder
A polite message with amount, due date and bank account.
Which document for each stage?
- 1
Before move-in
Attach the house rules to the tenancy agreement, so the tenant knows the terms before the keys change hands.
- 2
Every month
Give a receipt for every payment, and send a polite reminder a few days before the due date.
- 3
At move-out
Put the move-out date in writing, then return the deposit with a clear list of deductions.
Fill it in yourself every time, or let your records do it?
Free templates
- Copy, then fill in the name, unit, amount and date yourself
- Recheck the figures every time before sending
- Keep your own copy for every tenant
- Fine for one or two units
In UrusPro
- Seven tenancy letters filled straight from tenant records
- Receipts on your letterhead for recorded payments
- Reword a letter once, used for every tenant
- Fits as your units grow
Four mistakes that cost landlords
Taking payment without a receipt
When a dispute comes six months later, there is no proof of who paid what, and when.
Use this template: Rent receiptGiving notice verbally
A move-out date that is not in writing is easy to dispute, and the last month's rent goes with it.
Use this template: Notice to quitDeducting from the deposit with no breakdown
One total with no list reads as an invented number, so the tenant disputes all of it.
Use this template: Deposit refund letterA reminder that is too harsh
Most late rent is forgotten, not refused. A harsh message damages a good tenancy.
Use this template: Rent payment reminder
Related tools and guides
Questions about the templates
Still have a question? Talk to us
Yes. Every template is free with no sign-up. Copy it or print it straight from the template page.
Let UrusPro fill it in for you
Letters and receipts are generated from tenant records, complete with names, amounts and dates.
